Document management
With our unrivalled expertise, we can develop a bespoke Electronic Document
Management (EDM) System for your business, which can capture, manage, share,
and safeguard the information that powers your crucial business ventures. You
will be able to track and store electronic documents and images of paper
documents, as well as quickly search and retrieve documents, eliminating the
need to search through reams of paper.
All of your documentation can be streamlined into one efficient integrated
filing structure for consistency; this single system can be accessed by a vast
number of employees across a network, with several benefits of its own.
Firstly, inter-departmental queries are resolved with minimal effort as
information is available instantaneously, bypassing the need to physically
contact and communicate with other departments; records on all aspects of a
company are readily accessible at the touch of a button, reducing time spent
on administration.
Operating expenses are also reduced as the printing and copying of
documents is not always necessary. Furthermore, electronic storage of data can
also help safeguard important documentation from potential risks such as fire,
flood, theft, loss and damage.
Version Control
With a fully functional Electronic Document Management System (EDM), the
capability to manage multiple revisions of the same document makes working on
a document that requires updating over a period of time very useful. Version
control is especially useful in a multi-user environment, where input to a
collaborative development can be tracked.
Documents can be checked in or out of the main Electronic Document
Management System, allowing users to retrieve former versions and to work
from a specified point. In order for your business to reap the benefits of
this system, you can choose to allow concurrent checkouts - where a document
can be simultaneously checked out by more than one user - or file locking -
where it can only be checked it by one user at a time.
Permissions
Our applications can operate a comprehensive permission-based user setup,
offering high levels of security and protection throughout your organisation.
Gain complete control over user activity by managing passwords and providing
various levels of access to your system. Our advanced applications can afford
multi-privilege levels. A system administrator can set up individual users and
user groups with the flexibility to limit the read or write access to any
given folders, documents or even specific database entries. Separate user
accounts enable you to track staff as they create and modify files making
managing your workforce a far easier task.
Custom upload/download controls
We provide fully customisable controls for uploading and downloading data,
offering complete flexibility to determine exactly how content is moved around
your organisation. Transfer any form of media with the ability to upload a
variety of file types. Manage standard text documents, with the facility to
add images, audio and video files. A fully bespoke application can offer a
comprehensive administration area which can be utilised throughout your
business. Bring your workforce closer together allow multiple users to change
data from anywhere worldwide with a variety of application tools at their
finger tips.
Tagging and meta information
All documents that are created can carry information which is not initially
apparent in the form of metadata. This data can vary from details of the last
person to edit a file, to the brand of camera used to take a photo. Offering
you the facility to add this metadata as tags is a form of search engine
optimisation and allows you to harness your content for the web. Take
advantage of metadata's capacity to advance searching with the ability to
filter and search based on tags and meta data.
Feel free to ask
For more information about media management systems please
contact us.
